ACA Compliance for Staffing Agencies: Streamline Your Process with ACA-Track

Staffing agencies face unique challenges when it comes to ACA compliance. With a large number of employees who may work across different client sites, varying hours, and sometimes complex assignments, keeping track of ACA eligibility can quickly become overwhelming. ACA-Track offers a powerful, user-friendly solution that helps staffing agencies simplify the compliance process, ensuring accurate tracking, monitoring, and reporting of ACA requirements.

ACA-Track’s ACA Compliance for Staffing Agencies solution is specifically designed to help staffing agencies navigate the complexities of ACA compliance, offering a streamlined approach that saves time, reduces errors, and ensures that all employees are properly monitored for eligibility.

Tracking Hours for a Flexible Workforce

Staffing agencies often work with a diverse and fluctuating workforce, including full-time, part-time, seasonal, and temporary employees who may work across different client sites or have varying work hours. The Affordable Care Act requires businesses to track the hours worked by employees to determine their eligibility for healthcare coverage. For staffing agencies, this can be particularly challenging, as the data comes from multiple sources and employees may have complex work schedules.

ACA-Track simplifies this by integrating with timekeeping systems, payroll platforms, and mobile apps to collect and consolidate employee hour data across different client sites and systems. Whether employees are using time clocks, submitting manual timesheets, or logging hours through mobile devices, ACA-Track ensures that all hours worked are accurately recorded in one central location, streamlining the entire process of hour tracking.

By automating this process, ACA-Track helps staffing agencies ensure they are meeting ACA compliance requirements for all employees, regardless of their work schedule or assignment, and helps avoid costly penalties for misclassifying employees or failing to provide benefits to those who are eligible.

Automated Eligibility Monitoring

For staffing agencies, eligibility monitoring can be a complex task. With employees working variable hours, it’s difficult to track when they will meet the ACA’s 30-hour-per-week threshold for healthcare benefits. ACA-Track solves this by providing automated eligibility monitoring that continuously tracks each employee’s status.

As employees approach the full-time threshold, ACA-Track sends automatic alerts to staffing agency administrators, allowing them to offer healthcare coverage before the employee qualifies under ACA guidelines. This proactive approach helps staffing agencies stay ahead of compliance requirements, reduce administrative effort, and avoid penalties for failing to offer coverage in a timely manner.

In addition, ACA-Track allows staffing agencies to monitor other employee events that can impact eligibility, such as leaves of absence, changes in job status, or new hires, ensuring that all aspects of eligibility are considered and monitored in real-time.

Efficient ACA Reporting for Staffing Agencies

One of the most time-consuming aspects of ACA compliance for staffing agencies is preparing and submitting accurate IRS reports, such as Forms 1095-C and 1094-C. These forms require detailed information on employee coverage, hours worked, and eligibility status, all of which must be tracked and accurately reported to avoid penalties.

ACA-Track simplifies the ACA reporting process by automatically generating the necessary forms, pulling data from existing employee records. The system ensures that all required information is accurately captured and included in the reports, reducing the risk of errors and omissions.

Once the forms are generated, ACA-Track makes it easy for staffing agencies to electronically file them with the IRS using its Transmitter Control Code (TCC). The platform also performs error checks on the forms before submission, flagging any discrepancies for correction, which helps staffing agencies submit error-free reports on time.

By automating ACA reporting, ACA-Track saves staffing agencies time and effort, making compliance with IRS deadlines simple and efficient.

Secure and Reliable Data Management

Staffing agencies handle large amounts of sensitive data, including personal employee information, health coverage details, and payroll records. Ensuring that this data is secure is critical, particularly when handling ACA compliance. ACA-Track adheres to industry-leading security standards, including SSAE 16 SOC 2 Type 1 compliance, to ensure that all data is stored and transmitted securely.

Personal identifying information is encrypted within the platform’s secure cloud-based system, ensuring that sensitive data remains protected. All data transfers are conducted via Secure Hypertext Transfer Protocol (HTTPS), providing an additional layer of security when transmitting data between systems.

With ACA-Track’s focus on data security, staffing agencies can have peace of mind knowing that all employee information and ACA compliance data are protected at all times.

Dedicated Support for Staffing Agencies

Staffing agencies often face unique challenges when managing ACA compliance for a diverse and constantly changing workforce. ACA-Track offers dedicated support to help agencies navigate these challenges, ensuring that they remain compliant with ACA regulations without having to dedicate significant internal resources to the process.

Each ACA-Track client receives a dedicated account manager who is available to answer questions, assist with data integration, and provide ongoing support throughout the year. Whether it’s troubleshooting an issue with reporting or helping to correct IRS errors, ACA-Track’s support team is always available to provide personalized assistance.

This dedicated support ensures that staffing agencies can stay focused on what they do best—connecting employees with clients—while ACA-Track takes care of the compliance details.

Conclusion

For staffing agencies, staying compliant with ACA regulations can be a complex and time-consuming task. ACA-Track simplifies the process by automating hour tracking, eligibility monitoring, and ACA reporting, while also ensuring that all data is securely managed and stored. By streamlining ACA compliance tasks, ACA-Track helps staffing agencies save time, reduce administrative overhead, and avoid penalties.

If you’re a staffing agency looking for an efficient and reliable way to manage ACA compliance, ACA-Track is the perfect solution. To learn more about how ACA-Track can help your staffing agency, visit ACA Compliance for Staffing Agencies.